Author Guidelines

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Submit your manuscript online at: http://mc.manuscriptcentral.com/heredi

Author Guidelines

HEREDITAS publishes reviews, original full-length research articles, Expression Corner and Brief reports in all disciplines of genetics.

Minimum requirements for each article category: Original full-length research articles: at least 4-5 figures and/or tables and a minimum of 3500 words (including references) Brief reports and Expression corner: at least 2-3 figures and/or tables and a minimum of 2000 words (including references).

  1. The Editorial Process

Our aim is to provide all authors with an efficient, courteous, and constructive editorial process. To achieve its required level of quality, Hereditas is highly selective in the manuscripts that it publishes. To ensure the most fair and the most objective editorial decision, the editorial process works is a collaboration between Hereditas professional editors and the Editorial Board, which consists of leaders in all fields of genetics (see Editorial Board).

The Editor-in Chief assign, together with the Managing Editor, the submitted manuscripts to a member of the Editorial Board, who evaluate the paper and decide if it is likely to meet the requirements of providing a major advance in a particular field and describing a sufficient body of work to support that claim. If so, the Editor selects, together with the Managing Editor, suitable referees for peer reviewing. The author is asked to suggest five tentative referees to help in this process.

Expert reviewers will be asked to assess the technical and scientific merits of the work. Once all reviews are returned to the Editorial Office and have been considered by the professional and academic editors, a decision letter will be sent to the author(s).

There are several kinds of possible decisions: accept the paper as submitted; accept it with revision; invite the authors to revise the manuscript prior to the final decision; reject the paper, but with encouragement to resubmit it after extensive revision; or reject the manuscript outright, typically because it does not meet with the requirements outlined above in terms of originality, importance to the field, cross-discipline interest, or sound methodology. If the decision is to allow resubmission, the author will be advised in the decision letter whether the paper will require further peer review at that time. The revised manuscript will be assessed by a professional editor. Sometimes, re-review will be required, but in general we aim to make decisions without involving multiple rounds of review.

Upon acceptance, the manuscript is rapidly copy-edited and sent for typesetting. Proofs of the typeset article are immediately sent to the authors via e-mail for proof reading. The corrected manuscript is returned to the typesetter who, after making the corrections, transfer the article to Synergy for final publishing.

2. Costs for publication in Hereditas

Upon submission the authors are asked to pay Euro 100 to cover the administration, registration and scientific evaluation. The manuscript will not be processed until this submission fee has been registered on Hereditas’ bank account. Upon acceptance the authors are asked to pay a publication fee. This fee is Euro 900 for articles up to six pages length (final number of typeset pages). For longer manuscripts there is an extra page charge of Euro 100 per typeset page. Brief Communications and Expression Corner (not exceeding 3 pages) cost Euro 600. Prices include VAT. The manuscript will not be published until the publication fee has been registered on Hereditas’ bank account.

To be able to calculate the final cost for the publication of a manuscript, estimate that four pages manuscript, written double-space, results in one page final typeset article. This is a rough estimate depending on e.g. the amount of graphics etc.

If you want further information about how to transfer the charges to Hereditas, please contact the Editorial office (hereditas [at] oikosoffice [dot] lu [dot] se).

iThenticateBefore review, all manuscripts submitted to Hereditas is checked with the iThenticate software to detect instances of overlapping and similar text. To find out more about iThenticate and CrossCheck visit http://www.crossref.org/crosscheck.html

After submitting your manuscript you will receive a receipt with a tracking number. Please refer to this number in all correspondence with the Editorial Office.

Guidelines for manuscript preparation

Manuscripts must be written in English. All text, including tables, figure captions and reference list should be double spaced, with line and page numbers. Manuscripts should follow The Chicago Manual of Style and The CBE Manual for Authors, Editors, and Publishers.

Manuscripts

Cover letter

It is important to include a cover letter with the manuscript. This letter shall indicate why the manuscript is suitable for publication in Hereditas. The cover letter should also indicate that the work intended for publication has not been submitted to any other journal nor published elsewhere.

Authors may suggest five potential reviewers (as well as their e-mail addresses) and/or identify persons to be excluded as reviewers for professional reasons, at the time of initial submission. Please also indicate if there are any possible referees that you would like to avoid and why.

Editors and reviewers will treat all submitted manuscripts in strict confidence.

Electronic submission

Manuscripts are submitted at: http://mc.manuscriptcentral.com/heredi.

Electronic formats

The submitted text files shall be submitted in the following formats: Word, RTF or PDF.

Graphics files can be submitted in the following formats: EPS, Excel, GIF, Illustrator, JPEG, PhotoShop, PowerPoint or TIFF. If possible, please label all figures using Times Roman or serif font.

The typesetter supports a large range of file formats for text and graphics. If you are uncertain as to which formats, please consult us. We do, however, for simplicity, encourage authors to use well established file formats such as, Word, OpenOffice, NeoOffice, Excel, PowerPoint etc. The final version of the manuscript must be supplied both in one of the file formats mentioned above and in PDF-format.

Writing the manuscript

Hereditas publishes original research and reviews from all sections of the genetics discipline and welcomes theoretical as well as empirical work. We will consider manuscripts of any length; we encourage the submission of both substantial full-length bodies of work and shorter manuscripts (Brief reports) that report novel findings that might be based on a more limited range of experiments. The key criteria are that the work demonstrates clearly its novelty, its importance to a particular field as well as conclusions that are justified by the study.

The writing style should be concise and accessible. Editors will make suggestions for how to achieve this, as well as suggestions for cuts or additions that could be made to the article to strengthen the argument. Our aim is to make the editorial process rigorous and consistent, but not intrusive or overbearing. Authors are encouraged to use their own voice and to decide how best to present their ideas, results, and conclusions.

Organization of the manuscript

Generally, manuscripts to be published in Hereditas will be organized into the following sections: title, authors, affiliations, abstract, introduction, materials and methods, results, discussion, acknowledgments, references, tables, figure legends and figures. Uniformity in format will facilitate the experience of readers and users of the journal. There are no specific length restrictions for the overall manuscript or individual sections. However, we urge authors to present and discuss their findings concisely. Not the least because there is an extra cost per page for articles more than six pages final length.

We encourage all authors of manuscripts for Hereditas, to consult a recently published article.

Manuscripts not written in accordance with the Hereditas house-style will be returned to the author for corrections. This is not affecting whether a manuscript is being accepted or not but might prolong the time for publication.

Title

The title must concise and contain no more than 100 characters including spaces. It should be comprehensible to readers outside your field. Avoid abbreviations, if possible. Please also provide a running title of no more than 60 characters.

Authors and affiliations

Provide the first names or initials (if used), middle names or initials (if used), and surnames and affiliations - department, university or organization, city, state/province (if applicable), and country - for all authors. One of the authors should be designated as the corresponding author. The full name the corresponding author together with complete postal and E-mail address is should be placed after the Abstract

Abstract

The Abstract summarises the main findings of the paper. It should mention the techniques used without going into methodological detail and summarize the most important results. Do not include any citations in the summary. The Abstract should not contain abbreviations. Remember that the Abstract is what the browsing reader first consults. A comprehensive and well written abstract will attract a reader to consult the full paper. The Abstract should not exceed 250 words.

An Abstract is not a needed in Brief Communications.

Introduction

The introduction should put the focus of the manuscript into a broader context. As you compose the introduction, think of readers who are not experts in this field. Include a brief review of the key literature. If there are relevant controversies or disagreements in the field, they should be mentioned so that a non-expert reader can delve into these issues further. The introduction should conclude with a brief statement of the overall aim of the experiments and a comment about whether that aim was achieved.

Material and methods

This section should provide enough detail for reproduction of the findings. Protocols for new methods should be included, but well-established protocols may simply be referenced.

All research involving human and animal subjects must have been approved by the authors' institutional review board or equivalent committee and that board named by the authors. In the case of human subjects, informed consent must have been obtained and all clinical investigation must have been conducted according to the principles expressed in the Declaration of Helsinki.

The use of standardized nomenclature in all fields of biology is an essential step toward the integration and linking of experimental data reported in published literature. We will enforce the use of correct and established nomenclature wherever possible. We recommend authors to consult recently published Hereditas articles.

Hereditas adheres to the conventions outlined in the International System of Units (SI). Seehttp://physics.nist.gov/cuu/Units/

Results

The results section should provide details of all of the experiments that are required to support the conclusions of the paper. There is no specific word limit for this section, but details of experiments that are peripheral to the main thrust of the article and that detract from the focus of the article should not be included. The section may be divided into subsections, each with a concise subheading. The results section should be written in past tense.

Discussion

The discussion should spell out the major conclusions of the work along with some explanation or speculation on the significance of these conclusions. How do the conclusions affect the existing assumptions and models in the field? How can future research build on these observations? What are the key experiments that must be done? The discussion should be concise and tightly argued. The results and discussion may be combined into one section, if desired.

Acknowledgements

Acknowledgements should include all sources of institutional, private and corporate funding of the work. Any potential conflicts of interest should be noted. Please be brief.

References

Only published or accepted manuscripts should be included in the reference list. Meetings abstracts, conference talks, or papers that have been submitted but not yet accepted should not be cited. Limited citation of unpublished work should be included in the body of the text only.

Hereditas should follow the Harvard style of references as outlined below. In the text, citations should be indicated in parentheses using the following forms for one, two, or more than two authors: (Smith 2003); (Smith and Jones 2003); (Smith et al. 2003). Multiple citations by the same author(s) in the same year should be distinguished by the addition of a, b, c, etc. (Smith et al. 2003a, 2003b). Multiple citations by different authors should be listed by year, then alphabetical: (Smith et al. 1999; Appleby 2001; Williams 2001).

References are listed in alphabetical and chronological order, according to the last name of the first author, in the following sequence: one author, two authors, three or more authors.

Because all references will be linked electronically as much as possible to the papers they cite, proper formatting of the references is crucial. Please use the following style for the reference list:

Sample journal citation

Brent, T. D., Mauritz, R. and Hintze, F. G. 2003. Karyotopic analysis of Formica species from the Brazil. – J. Appl. Genet. 153: 28-36.

Please list the first three authors and then add "et al." if there are additional authors.

Sample book citation

Moore, T. and Shepherd, S. T. 2001. Methods in DNA preparation. – Academic Press.

Sample chapter-in-book citation

Smith, D. H., Miller, T., Jones, S. G. et al. 2000. Genetic variation analysis in Trimerotropis pallidipennis. – In: Gertez, G. and Tratzig, K. (eds), Trimerotropis in the tropics. Univ. of Paris Press, p. 68-82.

We encourage all authors of manuscripts for Hereditas, to consult the sample articles of Hereditas posted on this homepage

Figures/illustrations

Photographs, charts and diagrams are referred to as "figures" (Fig. 1, 2, 3 etc.), and should be kept at a minimum. Excessive size should be avoided. Graphs or photos (single or composite) should be prepared so that they, after typesetting, will fit, 1-column width (~8 cm), 1½-column width (~12 cm) or page width (~17 cm). All or part of the height of the page (~23 cm) may be used, but space should be allowed for legends. Photos supplied as electronic files should be at least 600 dpi to ensure good quality. Small photographs should be trimmed, eliminating unnecessary parts, grouped into composite figures with the edges touching, with lower-case letters inserted in the lower left corners of the figures. A composite figure is provided with a common legend following the style of the journal. Add to the micrographic figures a bar of suitable length, but state the corresponding micrographic length only in the legend.

Figure panels, without outer frames, should be lettered with lower case letters in 10-pt. Arial font. When preparing figures, please take into consideration the final size of the printed figure and thus the final size of the lettering. Final letter size should not be less than 0.9 mm.

Colour graphics and photographs are accepted without extra costs. Please remember that colour illustrations looses clarity when printed on a black/white printer.

Figure legends

The aim of the figure legend should be to describe the key messages of the figure, but the figure should also be discussed in the text. The legend should also explain all symbols and abbreviations. Avoid lengthy descriptions of methods.

Tables

All tables should have a concise title. Footnotes can be used to explain abbreviations. Citations should be indicated using the same style as outlined above. Tables occupying more than one printed page should be avoided, if possible. As a rule, tables should be made without vertical lines.

Abbreviations

Hereditas adheres to the convention outlined in “Units, symbols, and abbreviations: a guide for medical and scientific editors and authors”. List all nonstandard abbreviations in alphabetical order, along with their expanded form. Define them as well upon first use in the text. Nonstandard abbreviations should not be used unless they appear at least three times in the text and must be written in full when first used.

Nomenclature

The use of standardized nomenclature in all fields of biology is an essential step toward the integration and linking of scientific information reported in published literature. We will enforce the use of correct and established nomenclature wherever possible.

Species names should be italicized (e.g. Homo sapiens, Sus scrofa, Zea mays).

Genes, mutations, genotypes and alleles should be indicated in italics. Use the recommended name by consulting the appropriate genetic nomenclature database. It is sometimes advisable to indicate the synonyms for the gene the first time it appears in the text. Gene prefixes such as those used for oncogenes or cellular localization should be shown in roman: v-fes, c-MYC, etc.

Gene products (proteins and phenotypes) should be indicated in roman (not italicized) text. Again, use the recommended name.

When referring to a specific chromosome, the identity should be in bold (e.g. chromosome A). Chromosome anomalies are not italicized.

Sequences, loci, and deletions follow the standard convention for the species and are not italicized.

Plasmids are shown in roman type.

 

Appendices

Supplementary material may be posted as electronic appendices on the journal'sappendix site.

Read important instructions on how we handle Supplementary materials here.

After acceptance

Average time from acceptance to online publication is around 1.5 months

The articles published in this journal are protected by copyright, which covers translation rights and the exclusive right to reproduce and distribute all of the articles printed in the journal. No material published in the journal may be stored on microfilm or videocassettes or in electronic databases and the like or reproduced photographically without the prior written permission of the author.